Leading IP experts rely on Unycom IP management software.
Inventors, designers and other creative minds in your company can electronically submit invention disclosures and IP requests to your IP department. Required documents such as drawings can be easily submitted together with company-specific questionnaires and an approval workflow for co-inventors and superiors is available.
The submitted invention disclosures, IP requests, and related documents are automatically imported to the system and can be further processed by the IP department. Communication between the IP department and individual inventors is thus facilitated and inventors are provided with a comprehensive overview of their inventions.
After submitting a disclosure or request, users are provided with an overview of their inventions so they can monitor the status of all the inventions, IP rights and products that they have contributed to.
Make sure that inventors subjected to the German Act on Employees’ Inventions (ArbnErfG) are adequately remunerated by using the integrated functions in your Unycom solution. Manage products and their turnovers directly in the system. Calculate remunerations based on product turnover, internal savings or license income.
Motivate your inventors and designers with one-off payments for specific milestones, such as the filing or grant of an IP right. Unycom provides flexible mechanisms for handling payments throughout the entire lifecycle of a patent or design. Simply define the events, amounts, and conditions for a payment, based on your corporate policy, and then rely on the system to determine when actual payments are due.
Manage invention offers received from external patent owners. The system supports the patent department in examining the offered ideas and in the decision on how to further proceed.
The entire communication can be handled directly in the system.
Manage patents, utility models, trademarks, designs, domain names, copyrights and trade secrets in one central system. By assigning different functional roles to your users, you can grant individual access rights per IP type.
The prior art information received through inventors, patent searchers, examination reports and other sources is representative of the highly important data in an IP file. Easily link this information to patent files by entering publication numbers that are automatically synchronized with official databases such as Espacenet.
Application documents are generated automatically from your company-specific templates and from the data that has been entered for the corresponding invention disclosure files. An e-filing interface makes it possible to electronically file patent applications.
Benefit from integrated decision processes and histories for filing, maintenance and other IP decisions. Standardize and automate as many prosecution steps as possible by using the best-practice workflows provided. Scan incoming documents such as office notifications into the system and link them to the related IP files.
Be reminded of national and international time limits that are relevant during prosecution, and be notified of new incoming mail so you always take the right steps at the right time.
Use your Unycom solution to manage the entire IP infringement process. Relevant documents are saved in a special dispute file, and required documents can be generated based on company-specific templates.
Based on the individual IP decisions made, differing actions need to be carried out. The administrative steps to be taken, for example, for subsequent filings, entries into the PCT national phase or EP validations are automated to the greatest extent possible.
Decide on the renewal of your IP rights at regular intervals and together with the business units the IP rights originated from or that are currently responsible for your IP rights.
Contracts are an important part of the IP management process. Manage all information on a specific contract – including the contracting parties, contractual obligations, contract dates and documents – in the same electronic file.
Manage costs for internal and external services and allocate them to the corresponding IP files. View, approve and release internal work hours that have been logged manually or via automatic work time tracking, and transfer them to your accounting system (e.g. SAP). Keep an overview of all costs incurred per IP family or portfolio.
High-quality data is the basis for all portfolio management actions and decisions. Make sure that you are informed at all times using the available standard and custom reports as well as the overview functions provided.
Assess the value of your IP over its entire lifecycle and according to customized valuation criteria. Consider all desired business aspects, such as the market potential or technical relevance, or IP-specific aspects such as the detectability or enforceability of an IP asset.
Structure your IP assets by classifying and ranking them according to your company-specific needs. Create hierarchical classification trees, depicting your organizational structure, business units, technologies, projects, etc.
Easily assign classification labels to individual IP files or to multiple files simultaneously using the corresponding bulk action.
See all pending decisions at a glance, submit decisions electronically and thus optimize efficiency. Involve the relevant experts by giving them access to the system on a need-to-know basis.
Make sure to monitor your competition and manage your own patents and relevant third party patents in one system. Define which third party IP data is to be automatically imported and updated in Unycom, and access available online documents at any time.
Complement your own IP portfolios by buying or licensing relevant IP from your competitors. Extract value from your own IP portfolios by selling or licensing out your IP assets.
Create and manage your personal reports, share them with others or apply flexible ad-hoc queries to answer specific questions. Benefit from the common data source and combine basic IP data with related data such as persons or linked files.
Structure and manage all your IP-related activities in superordinate project files. No matter whether you work on licensing, acquisitions, divestments, standardization, infringements, litigation, counseling, or other IP matters, a customized work breakdown structure (WBS) guides you through the different phases, activities and steps of the corresponding project.
Internal business units can be granted access to the system in order to involve them in classification, valuation and decision processes. The overviews and IP data provided for users outside the IP department are limited to what is needed to meet the specific requirements and interests of the respective user group.
Easily prepare agendas and invite participants from different business units, subsidiaries, etc. to jointly decide on pending IP decisions such as filing or maintenance decisions. Create and plan new conference sessions within minutes, thanks to the intelligent preselection mechanism for agenda items and participants.
The Unycom e-filing interface makes it possible to electronically file patent applications. Templates for creating online applications for PCT and EPC applications, as well as for national applications in Germany, France, Spain and the Netherlands are preconfigured and ready to use.
External patent attorneys and other service providers such as translators have the possibility to securely exchange information with your IP department. Partners can electronically accept orders assigned to them by the IP department, or they can actively update file data that is required for the completion of an order. This ensures a smooth and efficient collaboration.
With your Unycom solution you can control the automatic payment of maintenance fees via integration with your payment service provider. The system helps you to avoid unnecessary payments by forwarding the maintenance and abandonment decisions made by the IP professionals in charge of a portfolio directly to the payment service provider.
Create internal and external orders and assign them to their corresponding task owners inside or outside your organization. Documents can be attached to newly created orders as well as to completed orders.
They can also easily be processed as deliveries and linked to the corresponding IP files.
Replace your paper files by electronic files. Stucture IP rights of the same type (patent, design, trademark, etc.) in “families”, meaning that all related national and international filings are summarized in one, superordinate family file.
Depending on the type and status of a file, different document types can be processed and created for it. Templates are available for creating outgoing e-mails and letters, which are filled in with current file data when creating the mail.
The system automatically reminds users of important tasks and related time limits. Time limits can be set for personal, internal or official tasks. Official time limits – for example for filing an application or for renewing IP rights – have been integrated into the system.
Forward e-mails you received to MS Outlook directly to your Unycom solution and relate them to the relevant electronic file. Define different mail groups for forwarding and importing e-mails to the corresponding mail folders.
Each electronic file, task, etc. offers the possibility to add personal comments as well as an overview of all comments that have already been added by other users.
The various interfaces available for your Unycom solution enable seamless data flow and data exchange within your company as well as between your company and external service providers or patent offices.
It is possible, for example, to exchange fee and cost data via ERP systems, to automatically inform your payment service provider about the IP rights to be maintained, and to electronically file patent applications with the corresponding patent office.